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Home > Facility Rental > Public Event Booking

Public Event Booking

Open to the General Public

Booking Application

The Yolo County Fairgrounds has 55 acres of open spaces, buildings, and RV hook ups to meet the needs of meetings, conferences, parties, weddings/receptions, conventions, BBQs, festivals, and public events.

Staff will be happy to give you a tour of the buildings or other sites that interest you.
The deposit fee is required to reserve the building (hold the date). In the event of a cancellation, $250 is a non refundable.
If the event is canceled less than 4 month (120 days) prior to the event date, the entire deposit is forfeited. Additional fees may be assessed because of damage and/or additional time for clean up by staff.

No alcohol is allowed at events for persons under 21 years of age, unless prior arrangements have been made with management*.
For events where alcohol is allowed and is a public event, an Alcohol Permit is required from ABC and signed by the Yolo County Sheriff’s Office and the Yolo County Fairgrounds. The renter must follow the state requirements for selling and/or serving alcohol.

Security guards are required for all private and public events. Security contracts are due no later than 30 days prior to your event. If any changes are made to the contract the Fairgrounds must be notified within 24 hours. Each venue has a set number of guards, but more maybe asked for at the discretion of management at any time

*Additional fees will apply.



List updated 11/21/2019

We’re here to help make your event or activity a successful one.
Please fill out this form to see if your event date is available.
Double check your date is available here
Contact Person First Name
Contact Person Last Name
Best Email we can reach you

Organization Information

Alternate Contact

First and Last
(XXX)-XXX-XXXX

Type of Organization

Event Date

Event Start Time:

Event must end no later than 12:00am

Admission

If applicable break down adults/children/seniors

Food and Beverages

Available/Permitted items
Check all that apply



Describe Event Type

PUBLIC EVENT
Festival, Banquet, Fundraiser, Work Event, ETC

ALCOHOL

Building Areas Requested for Rental

Select all that apply






References

New Event: provide organization names working with
All users of the Yolo County Fairgrounds must provide a certificate of insurance in the amount of not less than $1,000,000 combined single limits, bodily injury and property damage, listing the Yolo County Fair, 40th Agricultural Association, and the State of California as additional insured. Special Events liability insurance may be purchased through the Association at a nominal fee. Security is required for all event, and must be selected from our approved list of security companies.

It is understood that this is an application ONLY and does not bind either party.
No Announcement of date(s) and/or publicity regarding any event be made public until a formal Agreement is fully executed by both the applicant and the Yolo County Fair, 40th Agricultural Association. In the event that this Application is submitted on behalf of an organization, the undersigned represents the he/she is an officer thereof and authorized by the organization to make this Application on its behalf. By signing this document, the undersigned represents that the information contained herein is complete and accurate. Further, the undersigned hereby grants the reference(s) listed in this Application permission to release to Yolo County Fair, 40th Agricultural Association any information necessary to validate the information contained herein.
I decare that the information provided is true to the best of my knowledge.
 
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