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Private Event - Rental Form
Private Event - Rental Form
Invitation only event
Private Event - Facility Rental Form
This form is a request for a rental and that the completion of this form does not guarantee my rental of the requested facility. I have read and fully comprehend the facility rules and regulations. Requests are subject to approval based on date and facility availability as well as appropriate and compatible facility use.
The Yolo County Fairgrounds has 55 acres of open spaces, buildings, and RV hook ups to meet the needs of meetings, conferences, parties, weddings/receptions, conventions, BBQs, festivals, and public events.
Staff will be happy to give you a tour of the buildings or other sites that interest you.
The deposit fee is
required
to reserve the building (hold the date). In the event of a cancellation, $250 is a
non refundable
.
If the event is canceled less than 4 month (120 days) prior to the event date, the entire deposit is forfeited. Additional fees may be assessed because of damage and/or additional time for clean up by staff.
No alcohol is allowed at events for persons under 21 years of age, unless prior arrangements have been made with management and additonal fees have been paid*.
Security guards are required for all private and public events. Security contracts are due no later than 30 days prior to your event. If any changes are made to the contract the Fairgrounds must be notified within 24 hours. Each venue has a set number of guards, but more maybe asked for at the discretion of management at any time
*Additional fees will apply.
We’re here to help make your event or activity a successful one.
Personal Information
First Name
or Organization
Last Name
Email Address
Sign me up for email updates
Address Line 1
Address Line 2
City
State
Select State
AK
AL
AR
AZ
CA
CO
CT
DC
DE
FL
GA
HI
IA
ID
IL
IN
KS
KY
LA
MA
MD
ME
MI
MN
MO
MS
MT
NC
ND
NE
NH
NJ
NM
NV
NY
OH
OK
OR
PA
RI
SC
SD
TN
TX
UT
VA
VT
WA
WI
WV
WY
Postal Code
Phone Number
Alternate Contact
Name
First and Last
Phone
(XXX)-XXX-XXXX
Event Date
First Choice Date
Alternate Date
If the First Choice date is not available
You will be allowed to set up ONE day before your event unless otherwise noted.
Day before event setup times (8:00am - 5:00pm)
Event Time:
Time Event will Begin.
This is the time your guests will arrive.
select
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 PM
1:00 PM
2:00 PM
3:00 PM
4:00 PM
5:00 PM
6:00 PM
7:00 PM
8:00 PM
9:00 PM
Time Event will End.
The latest you can have your event end is 12:00 AM
select
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 PM
1:00 PM
2:00 PM
3:00 PM
4:00 PM
5:00 PM
6:00 PM
7:00 PM
8:00 PM
9:00 PM
10:00 PM
11:00 PM
12:00 AM
Insurance
General Liability is required for all events and MUST be purchased
Insurance Information
Facilities
Buildings and Areas of use
Please select a facility
select
Maraviov Hall (60 Max Capacity
John Rogers (250 Max Capacity)
The Plaza (250 Max Capacity)
Home Arts (350 Max Capacity)
Waite Hall (650 Max Capacity)
Rotary Park Picnic Area (1 - 1
The Plaza ( 250 Max Capacity)
Front Parking Lot
Back Parking Lot
Main Expo Building
Event Type
Please select the type of event.
select
Adult Birthday (Over 21)
Anniversary
Baby Shower
Baptism Reception
Bridal Shower
Business Party (Private)
Celebration of Life
Childs Birthday
Church Service
Class Reunion
College Graduation
Family Reunion
First Communion
Funeral Reception
High School Graduation
Holiday Party
Other (give description in notes section)
Picnic
Quinceanera Reception
Retirement Party
Retreat
Seminar
Social Reception
Sweet 16
Teen Birthday (Under 21)
Wedding
ALCOHOL
Will you be serving Alcohol?
Yes / No
select
Yes, we will serve alcohol
No, we will not serve alcohol
Additional Information
Notes
For any other questions in regards to the rentals
I understand that this is not a contract however that the I understand the cancellation policy. When I pay the deposit the cancelation policy will be as follows: In the event the rentor has to cancel the event more than 120 days (4 Months) prior to the schedule date, a $250.00 processing fee will be charged.
If I cancel my event less than 120 days (4 Months) prior to the scheduled date, the entire $500.00 deposit is forfeited.
I also understand that all facility rental fees are to be paid 30 days before my contracted event.
In the event of an emergency your event can be cancelled. Upon booking this event I have received a copy of the rules and regulations and I will abide by its rules.
This is not a contract. Contracts are mailed 60 days prior to event upon $500 deposit.
Alcohol:
A $250 additional insurance fee will be issued and ONE additional security guard is required where alcohol is served at events for 21 years and under.
Security:
All events require security guards from the following approved list.
Submit
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