Home > Facility Rental > Private Event - Rental Form

Private Event - Rental Form

Invitation only event

Private Event - Facility Rental Form

This form is a request for a rental and that the completion of this form does not guarantee my rental of the requested facility. I have read and fully comprehend the facility rules and regulations. Requests are subject to approval based on date and facility availability as well as appropriate and compatible facility use.

The Yolo County Fairgrounds has 55 acres of open spaces, buildings, and RV hook ups to meet the needs of meetings, conferences, parties, weddings/receptions, conventions, BBQs, festivals, and public events.

Staff will be happy to give you a tour of the buildings or other sites that interest you.
The deposit fee is required to reserve the building (hold the date). In the event of a cancellation, $250 is a non refundable.
If the event is canceled less than 4 month (120 days) prior to the event date, the entire deposit is forfeited. Additional fees may be assessed because of damage and/or additional time for clean up by staff.

No alcohol is allowed at events for persons under 21 years of age, unless prior arrangements have been made with management and additonal fees have been paid*.

Security guards are required for all private and public events. Security contracts are due no later than 30 days prior to your event. If any changes are made to the contract the Fairgrounds must be notified within 24 hours. Each venue has a set number of guards, but more maybe asked for at the discretion of management at any time

*Additional fees will apply.

We’re here to help make your event or activity a successful one.

Personal Information

First Name

or Organization

Last Name

Email Address

Sign me up for email updates

Address Line 1

Address Line 2

City

State

Postal Code

Phone Number

Alternate Contact

Name

First and Last

Phone

(XXX)-XXX-XXXX

Event Date

First Choice Date

Alternate Date

If the First Choice date is not available

You will be allowed to set up ONE day before your event unless otherwise noted.
Day before event setup times (8:00am - 5:00pm)

Event Time:

Time Event will Begin.

This is the time your guests will arrive.

Time Event will End.

The latest you can have your event end is 12:00 AM

Insurance

General Liability is required for all events and MUST be purchased
Insurance Information

Facilities

Buildings and Areas of use

Please select a facility

Event Type

Please select the type of event.

ALCOHOL

Will you be serving Alcohol?

Yes / No

Additional Information

Notes

For any other questions in regards to the rentals

I understand that this is not a contract however that the I understand the cancellation policy. When I pay the deposit the cancelation policy will be as follows: In the event the rentor has to cancel the event more than 120 days (4 Months) prior to the schedule date, a $250.00 processing fee will be charged.

If I cancel my event less than 120 days (4 Months) prior to the scheduled date, the entire $500.00 deposit is forfeited.

I also understand that all facility rental fees are to be paid 30 days before my contracted event.

In the event of an emergency your event can be cancelled. Upon booking this event I have received a copy of the rules and regulations and I will abide by its rules.

This is not a contract. Contracts are mailed 60 days prior to event upon $500 deposit.

Alcohol:
A $250 additional insurance fee will be issued and ONE additional security guard is required where alcohol is served at events for 21 years and under.
Security:
All events require security guards from the following approved list.

Submit