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Private Rental Booking

Invitation only event

Booking Application

The Yolo County Fairgrounds has 55 acres of open spaces, buildings, and RV hook ups to meet the needs of meetings, conferences, parties, weddings/receptions, conventions, BBQs, festivals, and public events.

Staff will be happy to give you a tour of the buildings or other sites that interest you.
The deposit fee is required to reserve the building (hold the date). In the event of a cancellation, $250 is a non refundable.
If the event is canceled less than 4 month (120 days) prior to the event date, the entire deposit is forfeited. Additional fees may be assessed because of damage and/or additional time for clean up by staff.

No alcohol is allowed at events for persons under 21 years of age, unless prior arrangements have been made with management*.
For events where alcohol is allowed and is a public event, an Alcohol Permit is required from ABC and signed by the Yolo County Sheriff’s Office and the Yolo County Fairgrounds. The renter must follow the state requirements for selling and/or serving alcohol.

Security guards are required for all private and public events. Security contracts are due no later than 30 days prior to your event. If any changes are made to the contract the Fairgrounds must be notified within 24 hours. Each venue has a set number of guards, but more maybe asked for at the discretion of management at any time

*Additional fees will apply.



List updated 11/21/2019

We’re here to help make your event or activity a successful one.
Please fill out this form to see if your event date is available.
Double check your date is available here

Personal Information

or Organization

Alternate Contact

First and Last
(XXX)-XXX-XXXX

Event Date

You will be allowed to set up ONE day before your event unless otherwise noted.
Day before event setup times (8:00am - 5:00pm)

Event Start Time:

Event must end no later than 12:00am

Insurance

General Liability is required for all events and MUST be purchased
Insurance Information

Building Rental Booking

Event Type

Birthday, Banquet, Fundraiser, Anniversary, ETC

ALCOHOL

I understand that if I cancel my event more than 120 days (4 Months) prior to the schedule date, a $250.00 processing fee will be charged. If I cancel my event less than 120 days (4 Months) prior to the scheduled date, the entire $500.00 deposit is forfeited. I also understand that all facility rental fees are to be paid 30 days before my contracted event. In the event of an emergency your event can be cancelled. Upon booking this event I have received a copy of the rules and regulations and I will abide by its rules.
This is not a contract. Contracts are mailed 60 days prior to event upon $500 deposit.
 
Alcohol:
A $250 additional insurance fee will be issued and ONE additional security guard is required where alcohol is served at events for 21 years and under.
Security:
All events require security guards from the following approved list:
  • Knight Shield Security - 800.779.8481
  • Professional Event Services 707.463.1733
  • Nor-Cal Security - 510.938.4663
  • Solid Phase Private Security - 530.681.1111
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